Requirements for online study: technology and organisation

A practical guide to the requirements for studying online

To enrol on a distance-learning degree programme, you will need to meet various administrative, technical and personal requirements. For example, you will need to submit the documentation required to gain access to the course, you will need to have suitable equipment and an adequate internet connection, and you will need to be able to manage your time effectively.

Table of Contents

A practical guide to the requirements for studying online

What are the requirements for studying online?

Academic requirements for accessing online courses

Can you study online using just a mobile phone or a tablet?

Recommendations and considerations for distance learning

Requirements for taking online exams

Checklist before starting an online course

Requirements for studying online at UAX

A practical guide to the requirements for studying online

To study online, you need to meet the academic entry requirements for the degree programme, have suitable equipment and an adequate internet connection, and set aside sufficient time to follow the modules. You will also need to use digital tools, organise your assignments and check whether the programme includes work placements or face-to-face assessments.

You do not need to be a technology expert, but you do need to be able to carry out basic tasks such as accessing a platform, taking part in a video conference, managing documents and communicating via digital channels.

Before enrolling, it is advisable to check four areas: the academic requirements, the technical resources, the conditions of your study space and your actual availability.

What are the requirements for studying online?

The requirements depend on the type of course and the specific qualification. As a starting point, you will need to:

Meet the academic entry requirements.
Submit the required documentation.
Have a compatible computer.
Have a stable internet connection.
Have a webcam, microphone and headphones where required.
Be able to use basic digital tools.
Set aside a suitable space for studying.
Plan a weekly study schedule.
Check the virtual campus regularly.
Check how practical sessions and exams are conducted.
Ask for help if you encounter any academic or technical difficulties.

Each university and programme may have specific requirements. Therefore, the degree programme description and the information provided during the admissions process should be your main reference.

Academic requirements for admission to online courses

Studying online does not in itself alter the legal pathways for gaining a degree.

The requirements depend on the level of study.

Entry to an online bachelor’s degree

To gain entry to a bachelor’s degree, you may use any of the recognised routes, such as:

A sixth-form qualification and the university entrance examination.
A Higher Level vocational training course.
Another university qualification.
Entry schemes for those aged 25, 40 or 45 and over, where applicable.
Foreign qualifications that meet the required procedures for recognition, equivalence or accreditation.

The university may also establish its own admissions process or request additional documentation.

Entry to an online master’s degree

University master’s programmes normally require a university degree that qualifies the applicant for entry.

In addition, some programmes may require:

A degree in a specific subject area.
Professional experience.
A certain level of language proficiency.
Additional training.
Specific academic documentation.
An interview or entrance examination.

For university-specific degrees, courses and continuing professional development programmes, the requirements depend on the conditions set by the university.

Students with foreign qualifications

Those who have studied outside Spain must check which procedure applies to them. Depending on the qualification and country of origin, it may be necessary to submit:

Degree and academic certificate.
An official translation.
Legalisation or apostille.
Recognition of qualifications.
Declaration of equivalence.
Accreditation issued by the relevant body.

It should not be assumed that studying from another country eliminates these formalities. Online learning facilitates geographical access, but does not replace the academic requirements.

What sort of computer do you need to study online?

A laptop or desktop computer is usually the main device used to undertake an online degree programme.

It must allow you to use the following without any problems:

The virtual campus.
Video conferencing.
Office software.
Documents and presentations.
Collaborative tools.
Programme-specific applications.
Online assessment systems.

There is no single technical configuration that is suitable for all degree programmes. A degree relating to programming, artificial intelligence, design or music production may require greater capacity than a course based primarily on documents, lectures and office automation tasks.

Before buying a computer, check the technical requirements of your degree programme and the software you’ll be using.

Can you study online using just a mobile phone or a tablet?

A mobile phone can be used to check notifications, review your calendar, read messages or view certain content. A tablet can also be useful for reading, taking notes or accessing lectures.

However, neither of these devices should generally be considered a complete substitute for a computer. For carrying out extensive work, using specific software, managing files, taking part in certain assessments or working with multiple windows, a computer offers greater compatibility and convenience.

It is advisable to use a computer as your main device and a mobile phone or tablet as a supplementary tool.

Recommendations and considerations for distance learning

Camera, microphone and headphones

Classes, tutorials, presentations and assessments may require audio and video communication.

You will need:

A built-in or external camera.
A microphone with clear sound.
Speakers or headphones.
A space where you can speak without interruptions.

Headphones with a microphone help to reduce background noise and prevent the sound from the speakers from creating an echo. Before an important session, carry out a test and check that the browser has permission to access the camera and microphone.

Internet connection

A stable connection is required to access the campus, take part in video conferences, download materials and submit assignments.

The required speed depends on the number of connected devices, the video quality and the tools used. Rather than focusing solely on the advertised speed, you should check the stability of the connection in the space where you will be studying.

To improve your connection:

Place your device close to the router.
Use an Ethernet cable where possible.
Avoid downloading files whilst attending a class or sitting an exam.
Reduce video usage on other devices.
Keep your router up to date.
Have a backup plan in place for specific incidents.

Using mobile data can resolve an emergency, but it should not be the standard practice without first checking coverage and data usage.

Software and applications

The specific tools depend on each university and degree programme. The following are commonly used:

Web browser.
Word processor.
Spreadsheets.
Presentation software.
PDF reader.
Video conferencing.
Cloud storage.
Email.
Collaborative tools.
Subject-specific applications.

Do not install software from unknown links. Use the versions specified by the university and check whether you have educational licences.

It is also advisable to keep your operating system, web browser and applications up to date to avoid incompatibilities and security issues.

Basic digital skills

You do not need to be proficient in advanced tools to start an online course, but you do need to be able to carry out certain tasks independently:

Navigating the virtual campus.
Download and save documents.
Organise files and folders.
Convert or compress files.
Take part in video conferences.
Use email.
Share documents.
Submit an assignment.
Check the calendar.
Identify notifications.
Create secure passwords.
Recognise suspicious messages or links.

Digital literacy involves using technology safely, critically and responsibly. If you find any of these tasks difficult, it is best to practise before the course begins.

Information security and protection

The virtual campus, email and educational tools contain personal and academic information. To protect this information:

Use different passwords that are difficult to guess.
Enable two-step verification where available.
Do not share your login details.
Avoid logging in from unsecured public networks.
Check the sender before opening a link.
Keep your devices up to date.
Save copies of your work.
Log out on shared devices.
Do not share recordings or images without authorisation.
Report any incidents through official channels.

INCIBE recommends paying particular attention to the security of educational platforms and video conferencing, as unauthorised access, identity theft or the dissemination of content without consent may occur.

A space for studying online

Studying from home doesn’t mean doing it just anywhere. Having a dedicated space helps you concentrate and maintain a routine.

Whenever possible, find an area with:

Good lighting.
Ventilation.
Little noise.
Stable internet connection.
A table with enough space.
A suitable chair.
Accessible power sockets.
Suitable background for video calls.
The ability to minimise interruptions.

It is not essential to have a dedicated room. A shared area can work if a timetable is agreed and the space is kept tidy.

Ergonomics and rest

Spending several hours in front of a screen can cause fatigue and discomfort if your workspace isn’t set up properly.

Make sure to:

Position the screen at a comfortable height.
Keep your feet flat on the floor.
Avoid awkward postures.
Use a chair that provides back support.
Alternate between different activities.
Stand up from time to time.
Give your eyes a rest.
Ensure lighting does not cause glare.

Physical wellbeing is also one of the key factors in enabling you to continue studying throughout the academic year.

Time required for online study

An online degree offers flexibility in how you organise your work, but still involves a significant academic workload.

The commitment includes:

Live classes.
Watching recorded sessions.
Reading.
Activities.
Individual assignments.
Group projects.
Tutorials.
Exam preparation.
Practical sessions.
Self-directed study.

Before you enrol, work out how many hours you can set aside each week. Don’t just use your quietest week as a guide: also think about periods when you have a heavier workload or family commitments.

If you’re in employment, these tips for studying for a degree whilst working can help you draw up a realistic plan.

Organisational skills

Self-reliance is one of the most important requirements. It doesn’t mean learning without help, but taking responsibility for checking your timetable and completing your tasks.

To organise yourself:

Review your modules at the start of the week.
Make a note of your classes and deadlines.
Break large tasks down into smaller steps.
Set aside specific time slots.
Prioritise according to deadline and difficulty.
Leave room for unforeseen issues.
Check your assignments.
Review your progress regularly.

The virtual campus centralises materials, activities, the timetable and communications, but it is up to the student to incorporate these into their planning.

Consistency and study habits

Flexibility can lead to putting off tasks if there is no routine. It is better to study several times a week than to cram all the work in just before a deadline or exam.

Some useful habits include:

Start at a similar time each day.
Decide which task you will complete.
Mute notifications unrelated to your studies.
Use blocks of focused study time.
Take breaks.
Review what you’ve learnt.
Make a note of any questions you have.
Ask for help before falling behind.

Motivation can fluctuate throughout the course. A routine helps you carry on even when your initial enthusiasm wanes.

Participation and communication

Studying online isn’t just about consuming content. It may also require participation in:

Live classes.
Forums.
Tutorials.
Presentations.
Group activities.
Discussions.
Projects.

You must be prepared to communicate in writing and orally and to respect the rules of digital etiquette.

When you ask a question, provide some context: the course, topic, activity and the specific point you do not understand. This makes it easier for the tutor to help you.

Do I need to log in at a specific time?

It depends on the programme. Online learning may combine synchronous activities, which require you to log in at a set time, and asynchronous activities, which must be completed within specific timeframes.

Before you enrol, ask:

Whether there are live classes.
What times they are held.
Whether they are recorded.
Whether attendance is compulsory.
Which activities require simultaneous participation.
When tutorials take place.
Whether there are group assignments.

You can find more information in the comparison of live and recorded online classes.

Practical sessions and face-to-face activities

Online does not always mean that 100 per cent of the activities can be carried out from home.

Some degree programmes include:

External placements.
Clinical placements.
Laboratory work.
Workshops.
In-person examinations.
Presentations or oral examinations.
Practical sessions.

This aspect is particularly relevant in programmes related to education, psychology, health or other applied fields.

Before making your choice, check:

Which activities are face-to-face.
Where they take place.
How long they last.
In which year they take place.
Whether the university helps organise work placements.
Whether they can be carried out near your home.
Whether professional experience is recognised.

Requirements for sitting online exams

When assessments are conducted online, they may require additional conditions:

A compatible computer.
A camera and microphone.
Identity document.
A web browser or specific software.
A well-lit room.
Clear desk.
Stable internet connection.
Close all other applications.
Check your equipment beforehand.

The rules vary depending on the university and the exam. Check the instructions in advance and don’t wait until the exam starts to install or configure your system.

Documents required for enrolment

During the admissions process, you may be asked to provide:

Proof of identity.
Qualification granting entry.
Academic transcript.
Photograph.
Admissions form.
Information on the entry route.
Translated or legalised documents.
Proof of language proficiency.
CV.
Statement of purpose.
Documents specific to the programme.

The documentation required depends on the candidate’s qualifications and circumstances. Submitting it correctly prevents delays in enrolment.

Checklist before starting an online course

Academic requirements

I meet the entry requirements.
I have checked the documentation.
I know whether the qualification is officially recognised.
I have checked the specific requirements.

Technology

I have a compatible computer.
I have a stable internet connection.
The camera and microphone are working.
I have installed the necessary software.
I know how to access the campus.
I have a system for backing up my work.

Organisation

I know the approximate time commitment.
I have set aside time each week.
I know which activities have set timetables.
I have checked the practical sessions.
I know how the exams are conducted.

Space and routines

I have a suitable area.
I can minimise distractions.
My seat is comfortable.
I’ve established a routine.
I know who to turn to if I need help.

Entry requirements for online study at UAX

The academic requirements for admission to UAX Online University depend on the type of course and the applicant’s route of entry.

The online methodology combines live classes, recorded sessions, activities, continuous assessment and permanent access to the virtual campus. To follow the course, students need compatible equipment, an internet connection and the availability to keep up with the schedule for each module.

The specific admission criteria, programmes, work placements and assessments vary depending on the degree programme. Therefore, before enrolling, you should check the programme details and request specific information regarding any academic or technical requirements.